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Tabula

The whole fleet.One system.

Every record. Every document. Every event. Every workflow. What used to live in spreadsheets, folders and emails now runs in one place.

Tabula

01 / 07

Tabula is a cloud platform developed and operated by Macrofleet – nothing to install, used in the browser.

A fleet management system: every asset’s data and paperwork in one place.

For small and large companies that run owned or leased assets.

Car, machinery, laptop or phone – on a single interface, organised the same way.

Built from modules that cover an asset’s entire life cycle: from procurement to disposal.

Many processes run automatically and electronically: data requests, notifications, forwarding, where email and paper used to be needed.

The foundations are the same for everyone; the set-up and the content adapt to your company.

Modules

Everything that happens in a fleet.

Every module works on the same asset record. What one records, the others already see.

Content

Documents, records, events, photos.
Everything in its place, linked to the asset.

Data and documents

One vehicle, one record. Its documents right beside it.

Roles

Permissions and content, for everyone according to their role.

User

Their own asset.

HR

Requests and reports.

Finance

Costs, invoices, contracts.

Procurement

Quotes and orders.

IT

Laptops and mobiles.

Fleet manager

Has full oversight of the entire platform.

And many more roles. Who sees and manages what can be set up to suit your needs.

Actions

Record.

Data goes in once – and from then on, it is everywhere.

Approve.

Requests reach the decision-maker in line with company rules.

Hand over.

A handover report with photos and an electronic signature.

Notify.

Everyone knows what to do, in good time.

Report.

Filter and export in a few clicks.

ActionsFive highlighted.

The rest work the same way.

One schema, many variants

Every form starts with shared fields.

They are the same at every company – in the same place, with the same name.

One company adds these.

Three fields that only its own operations need.

Another, different ones.

Two are enough here – exactly what daily work requires.

A third, different again.

Four fields of its own – while the shared part stays the same.

Automation

Everything comes in. And everything moves on.

Data from users and other company systems – messages and data to recipients and connected systems. No manual forwarding.

Illustration with fictitious data.

Key facts

What it runs on, and what you need.

In the browserNothing to install, on computers and phones.
In the European UnionEU data centre, at multiple sites.
CertifiedISO 9001 and ISO/IEC 27001.
Around the clockOperations monitored 24 hours a day.

How it works

A ready-made platform, tailored to how your company works.

Delivery
A cloud platform developed and operated by Macrofleet.
Installation
Not needed. Tabula runs in the browser; nothing is installed on local machines.
Updates
Macrofleet takes care of development, updates and monitoring. Everyone always uses the same, latest version.
Operations
Continuous system operations, monitored 24 hours a day.
Customisation
The foundations and schemas are the same for every company. Fields, steps and approvers follow how your company works, and are set up together during implementation.

What you need

An internet connection and a modern browser. Nothing else.

Browser
The current version of modern browsers.
Microsoft EdgeGoogle ChromeSafariMozilla Firefox
Computer
A Windows or macOS desktop or laptop.
Phone and tablet
The full system on iOS and Android devices, in the browser. No separate mobile app needed.
Connection
A broadband or mobile internet connection.
Your IT team
No servers, databases, backups or updates to manage. Your IT team is only involved at implementation, if company-specific settings are needed – such as single sign-on (SSO) or your own email domain.

Sign-in and access

Everyone sees what their role allows.

Sign-in
Several ways to sign in, including single sign-on (SSO) with your company Microsoft account.
Two-factor authentication
Can be enabled for additional account protection.
Roles
Multiple roles, each with its own view and permission level.
Fleet manager adminFleet managerVehicle userPool car bookerControllingFinanceHR requesterOther
Permission management
Custom settings for each role: who can view, record and approve what.
External parties
Data and documents can also be shared with external parties – individually, with the content controlled, for as long as needed.

Data location and operations

Hosted in the EU, separated for each company.

Data centre
Infrastructure in the European Union, running in parallel at multiple sites.
Separation
Every company has its own database and document store.
Backup
Several backups a day.
Infrastructure
  • Uninterruptible power supply
  • Redundant network
  • Round-the-clock physical security
  • Energy-efficient, virtualised environment
Data transfer
Personal data is not transferred outside the European Union.

Security and compliance

Documented, certified operations.

Connection
Encrypted connection between the browser and Tabula.
Logging
Access and changes are logged and traceable.
Certifications
ISO 9001:2015ISO/IEC 27001:2022
The validity of the certificates can be checked in a public database.
Data protection
In line with the GDPR, under a data processing agreement with each contracting party. A designated data protection officer.
Details
Security & certifications

Data in and out

Your existing records can be brought in, and data can be exported at any time.

Import
Existing records can be brought over from a range of sources through validated import.
Export
Reports and lists by vehicle and by cost centre, in exportable formats.
XLSXCSV
Documents
Documents and photos on the asset records, with mandatory or optional documents for each type.
PDFImagesOffice documents
Generated documents
Documents created by the system, such as the handover report, in PDF, with templates filled in automatically.

Languages

For international teams, too.

Interface
HungarianEnglishExpandable
Generated documents
Handover reports and other system-generated documents are available in both languages, too.

Notifications and sharing

Every task reaches the right person on its own.

Email notifications
Steps awaiting approval, status changes and expiry dates – for example, roadworthiness tests, insurance and driving licences.
Data requests by link
The user submits data from a link – for example, the monthly mileage – in just a few fields.
Documents by link
Designated documents can be shared by link for the duration of use.

Implementation and support

We stay with your team after go-live, too.

Implementation
  • Requirements assessment and configuration
  • Data upload
  • Training for key users, with practical examples
  • Go-live
Support
Email support during business hours, with second-line technical support.
Guidance
A built-in guide and downloadable resources in Tabula.
Development
The platform is continuously developed; new features arrive with updates.

Technical details are for information only. The details for each contracting party are set out in the service agreement and the data processing agreement.

See it in action.In a short demo.

Get in touch, and in a personal demo with sample content we’ll show you how it could fit the way your company works – module by module, role by role.

Request a demo